Event Calendar

Calendar Review
City Council Meeting
Date: 12/3/2013 6:30 PM
Location: AQMD/Government Center – Auditorium
21865 Copley Drive
Diamond Bar, California 91765

City Council meetings are held the 1st and 3rd Tuesday of every month at 6:30 p.m. in the AQMD/Government Center Auditorium. Meetings are open to the public, and residents are encouraged to address the Council on matters of importance. For more information, contact the City Clerk's office by phone 909.839.7010 or email.

Meetings are broadcast live and rebroadcast on alternate Tuesdays at 8pm, and Saturday and Sunday at 9am. Meetings are aired live on DBTV, the City’s government access channel – Time-Warner cable channel 3 or Verizon FiOS channel 47. Meetings are also available by streaming video over the internet, live and archived on the City website. For information regarding broadcast, contact the Public Information Division by phone 909.839.7055 or email

CITY COUNCIL AGENDA -  December 3, 2013
        
Next Resolution No. 2013-35
Next Ordinance No.  14 (2013)

CALL TO ORDER:    6:30 p.m.

PLEDGE OF ALLEGIANCE:  Mayor

INVOCATION:    Pastor Jeanne Faveau-Sorvillo, United Church of Christ

ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka

APPROVAL OF AGENDA:  Mayor

POST ELECTION PROCEDURES

1. Adopt Resolution No. 2013-XX:  Reciting the Fact of the General Municipal Election Held on November 5, 2013, Declaring the Result  and Such other Matters as Provided by Law.

 Recommended Action:  Adopt.

 Requested by:  City Manager

 Administration of Oath of Office to Council Member Steve Tye,  Ling-Ling Chang and Nancy A. Lyons.
 
 Presentation to Outgoing Council Member Ron Everett.

CITY COUNCIL REORGANIZATION

 1. Selection of Mayor

 2. Selection of Mayor Pro Tem

 3. Presentation to Outgoing Mayor Jack Tanaka

Recess/Reception

Reconvene City Council Meeting

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:

1.1 Presentation of Certificates of Recognition to Krystal Spindler, Editor and Kirsten Khoury, Layout and Graphic Design for their outstanding job with the Windmill Magazine.

2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
       
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda.  Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda.  Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council.

4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place.

5. SCHEDULE OF FUTURE EVENTS:

5.1 Holiday Diamond Ride – November 29, 2013 through Wednesday, January 1 2014 – Free shuttle services to and from Diamond Bar Shopping Centers.  For 18 years and older.

5.2 Planning Commission Meeting – December 10, 2013 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive.

5.3 Traffic and Transportation Commission Meeting – December 12, 2013 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive.

5.4 2013 Holiday Home Decorating Contest – Entry forms must be received no later than Friday, December 13, 2013 at 4:30 p.m.; Judging Wednesday, December 18,  2013 7:00 – 10:00 p.m.  3 Categories – Best Holiday Spirit, Best Use of Theme and Most Innovative.  Residents may enter more than one category.

5.5 City Council Meeting – December 17, 2013 – 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive.

5.6 Christmas Holiday – December 24 and 25, 2013 - City Offices will be Closed in Observance of the Christmas Holiday.  City Offices will re-open Thursday, December 26, 2013 at 7:30 a.m.

5.7 Planning Commission Meeting – December 24, 2013 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive.  (Cancelled).

5.8 Holiday Tree Curbside Collection Program – December 26, 2013 through January 10, 2014.  Trees free of decorations and flocking may be left at the curb for free pickup during this period.  Any tree over 6 ft. must be cut in half.

5.9 Late Night Transit Pass Sale – Thursday, December 26, 2013, - Until 7:00 p.m., Diamond Bar City Hall, 21810 Copley Drive.

5.10 Parks and Recreation Commission Meeting – December 26, 2013 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive.  (Cancelled).

5.11 New Year’s Holiday – January 1, 2014 – City Offices will be Closed Wednesday, January 1, 2014 in observance of the New Year’s Day. City Offices will re-open Thursday, January 2, 2014.

6. CONSENT CALENDAR: 

6.1 City Council Minutes – Regular Meeting of November 19, 2013 – Approve as submitted.

 Requested by:  City Clerk

6.2 Parks and Recreation Commission Minutes – Regular Meeting of September 26, 2013 – Receive and File.
      
 Requested by:  Community Services Department
 
6.3 Traffic and Transportation Commission Minutes – Regular Meeting of October 10, 2013 – Receive and File.

 Requested by:  Public Works Department

6.4 Ratification of Check Register – Ratification of Check Register dated November 14, 2013 through November 27, 2013 totaling $1,673,684.76.

 Requested by:  Finance Department

6.5 Treasurer’s Statement – For October 2013 and Revised Treasurer’s Statements of June, July, August and September 2013.

 Recommended Action:  Approve.

  Requested by:  Finance Department

6.6 Approval of Application to be Recertified as a Tree City USA for 2013 (12th Year) and Authorization for the Mayor to Sign the Application.

 Recommended Action:  Approve.

 Requested by:  Community Services Department

6.7 Approval of Contract Amendment No. 4 with KOA Corporation for On-Call Traffic Engineering Services in the Amount of $20,000.

  Recommended Action:  Approve.

  Requested by:  Public Works Department

6.8 Approval of Notice of Completion for the Residential Area 1B (Bounded by SR57/60 to the North, Grand Avenue/Diamond Bar Boulevard to the South and the Neighborhood Surrounding Quail Summit Elementary School) and Arterial Zone 7 (Golden Springs Drive Between Lavender Drive and Brea Canyon Road and Diamond Bar Boulevard between Brea Canyon Cut-Off and Brea Canyon Road) Road Maintenance Project.

 Recommended Action:  Approve and File.

 Requested by:  Public Works

7. PUBLIC HEARINGS:   None.

8. COUNCIL CONSIDERATION:

8.1 Willow Heights – Vesting Tentative Tract Map No. 72295, Development Review and Tree Permit (Planning Case No. PL2013-229).   (Continued from November 19, 2013).

Recommended Action: There are four options for the Council to consider, which are described below: 
 
1.  If the Council chooses to approve the project as previously submitted, adopt Resolution No. 2013-XX approving the Vesting Tentative Tract Map, Development Review, and Tree Permit for Planning Case No. PL2013-229, to allow the subdivision for the development of 182 for-sale dwelling units and a 2.5 net acre neighborhood public park, based on the findings of DBMC Sections 21.20.080, 22.22.150, 22.48.040, and  22.38.110, subject to conditions of approval as listed within the draft resolution; OR

2.  Direct the applicant to revise plans to include covering the channel with landscape improvements and continue the item to a specified date to allow the applicant additional time to submit revised plans and studies.  Upon submittal of the required information, staff will complete the environmental assessment associated with the impacts of covering the channel and prepare a revised resolution for Council’s consideration; OR

3. Remand the project to the Planning Commission with specific direction from the City Council; OR

4. Deny the Vesting Tentative Tract Map, Development Review, and Tree Permit, specifically identifying the reasons the required findings of DBMC Sections 21.20.080, 22.22.150, 22.48.040, and 22.38.110 cannot be made

Requested by:  Community Development Department

8.2 Approve for First Reading Ordinance No. XX(2013): Amending Division 5 of Chapter 8.12 of the Diamond Bar Municipal Code Relating to Standard Urban Storm Water Mitigation Plan (SUSMP) Requirements by Imposing Rainwater Low Impact Development (LID) Strategies on Projects that Require Building, Grading and Encroachment Permits.

 Recommended Action:  Approve for First Reading by Title Only, Waive Full Reading of Ordinance No. XX (2013).

 Requested by:  Public Works Department

RECESS TO PUBLIC FINANCING AUTHORITY:

1. CALL TO ORDER:  Chairman Chang

ROLL CALL:   Authority Members Everett, Tanaka, Tye, C/Chang, VC/Herrera

2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Authority on Consent Calendar items or matters of interest to  the public that are not already scheduled for consideration on this agenda.  Although the Public Financing Authority values your comments, pursuant to the Brown Act, the Authority generally cannot take any action on items not listed on the posted agenda.  Please complete a Speaker's Card and give it to the
Authority Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Public Financing Authority.
 
3. CONSENT CALENDAR:

3.1 Public Financing Authority Minutes – Annual Meeting of December 4, 2012 – Approve as submitted.

 Requested by:  Agency Secretary

 3.2 Treasurer’s Statement – November 1, 2012 through October 31, 2013.  
      Recommended Action:  Approve.

  Requested by:  Finance Department

4. PUBLIC FINANCING AUTHORITY REORGANIZATION:

4.1 Selection of Chair

 4.2 Selection of Vice Chair

5. AUTHORITY MEMBER COMMENTS:  Items raised by individual     Authority Members are for Authority discussion.  Direction may be given at   this meeting or the item may be scheduled for action at a future meeting.

ADJOURN PUBLIC FINANCING AUTHORITY MEETING:

RECONVENE CITY COUNCIL MEETING:

9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 

10. ADJOURNMENT: